Residence Hall Policies (Set By KSUARH)
Guidelines for KSUARH
A. In no case is door to door solicitation permitted, nor may a resident be coaxed, forced or embarrassed into participating.
B. It will be the responsibility of all students to report immediately to the hall staff on duty any violations of the stated policies. Violators will be subject to hall judicial board review.
C. Any exceptions to the stated guidelines must be made through KSUARH Executive Board. The President, who will work in conjunction with the director of Housing and Dining Services, must be contacted at least two weeks prior to the scheduled date of the event. Exceptions will be considered only if they are beneficial to the residents and meet their expressed needs.
D. Any violations, complaints or questions should be referred to KSUARH Executive Board in order to prevent further abuse of the policy.
E. Individual halls may further limit these guidelines (i.e., make more strict), but may not exceed them.
F. Any individual or organization must meet all the conditions applying to their type of activity.
Policies Set by KSUARH
KSUARH sales and solicitation policy Revised September 1993
The following guidelines are established by KSUARH to limit harassment of residents, to prevent the possibility of unethical or high pressure sales tactics, and to ensure that money raised in residence halls is used for the purpose for which it is collected. These guidelines for advertising, sales, research, fund-raising and solicitation will govern the KSU residence halls and the leadership/scholarship house.
A. Advertising
1. Commercial advertising in the form of posters, displays, mail-in-cards, printed materials, etc. is not permitted in common areas in KSUARH member halls.
2. Product samples, giveaways (i.e., practical items which may be used by residents) or coupons may be distributed in the main lobby of each hall or through hall staff only with permission from the involved residence life coordinator in consultation with the hall governing board.
3. Exceptions. Students who have received permission to conduct a business from their rooms (according to Sec. D, 1) may post notices on the "free market" bulletin boards in the hall in accordance with hall limitations. Notices may also be posted on a resident's personal door with permission of the roommate(s). Any damages to the door will be the responsibility of the resident doing the posting.
4. Any advertising in dining service areas must be approved by the appropriate dining center unit director or Assistant Directors of Housing and Dining Services.
B. Sponsored programs
1. Individual hall governing boards, KSUARH, the university, UAB registered groups will be allowed to publicize a specific activity or event within the member hall. The publicity must include the name(s) of the sponsoring group(s) - (i.e. HGB, ARH, University, or UAB registered group(s)).
2. The publicity may include reference to business sponsors, however the business sponsorship may not be a major component of the publicity.
3. Publicity making reference to or suggesting the abuse of alcohol/ drugs or any irresponsible use of alcohol/drugs will not be permitted.
4. All publicity shall not violate the common standards of decency.
5. Publicity will be approved at the discretion of the KSUARH advisor or his/her designated representative. The ARH advisor will work with the ARH President to administer exceptions to the guidelines.
6. KSUARH reserves the right to refuse the posting of publicity which is not in compliance with the guidelines stated.
C. Research (academic, commercial, theological, etc.)
1. Research (surveys, interviews, questionnaires, etc.) may not be conducted in residence halls, the leadership/scholarship house, or dining service buildings, unless in the opinion of the director of Housing and Dining Services such activity has direct application to and benefit for residents.
2. If the director of Housing and Dining Services grants permission, written notification will be provided to residence life coordinator and hall governing boards. Approval must then be obtained from each residence life coordinator and hall governing board involved.
3. Any research activity will be completely voluntary and will meet all university guidelines. The person(s) to whom permission has been granted shall be the sole administrator(s) of the research.
D. Sales
Products and/or services may be sold within a residence hall or leadership/scholarship house within these limitations:
1. Commercial business, excluding charitable fund raising (see Sec. E), may be conducted by an individual from his or her room provided that:
a. Written permission is obtained from roommate(s). The consenting parties may withdraw permission at any time.
b. Approval is obtained from the hall governing board and the residence life coordinator of the hall concerned. If the business becomes objectionable to other residents in the hall, permission may be revoked by the residence life coordinator and hall governing board.
c. Advertising conforms to limits established by this guideline (see Sec. A, 3) and those established by individual halls.
d. Business complies with local and state requirements.
e. No responsibility for or guarantee of the business is implied or assumed by K-State or the residence hall system.
2. The business will not cause the resident to take unfair advantages of residence hall facilities.
a. Mail should be handled through the Post office downtown if the amount exceeds normal personal mail, as determined by the residence life coordinator.
b. Unless the business is in a hall with private phones, the resident shall conduct his or her business by mail if the number of calls exceeds normal usage, as determined by the residence life coordinator.
3. The resident operating the business shall only use his or her fair share of his or her room for storage, and may not use any other hall facilities for storage or sale.
E. Fund-raising
1. A KSUARH fund-raising approval form must be signed by the stated proper authorities prior to the scheduled event. This form must be available at all times during the stated event for proof of approval. Forms may be obtained from any KSUARH executive member.
2. Residence halls, floors, corridors or residents of halls may conduct fund raising projects in the hall intended to benefit and involve only hall residents provided the following conditions are met:
a. Approval is obtained from the residence life coordinator and hall governing boards concerned.
b. The actual fund-raising activities are confined to those areas of the halls open to the public as designated by the hall governing board.
3. Residence halls, floors, corridors or residents of halls may conduct fund-raising activities intended for charitable purposes for halls, outside agencies or university groups provided the following conditions are met:
a. Approval of event and time frame of event must be obtained from each residence life coordinator and hall governing board concerned.
b. Activities are confined to those areas of the halls open to the public as designated by the hall governing board.
c. Soliciting groups must agree to provide proof of how money raised in residence halls was used.
F. Political campaigns (public and university)
1. Door-to-door campaigning will not be allowed.
2. Campaign materials will not be allowed in common areas of residence halls or dining service areas except on a resident's door or in a resident's room with the permission of roommate(s), or in a designated posting area. Any damages caused by the posting of campaign material will be the responsibility of the residents therein.
3. As designated by each individual hall governing board, all candidates must be allowed opportunity for equal time and publicity when speaking, if any candidate is allowed to speak.
4. To speak to the ARH/HGB of a residence hall, a candidate must contact the President and arrange a speaking time in advance. A candidate will not be allowed to arrive at a meeting and speak to a group without the ARH/Hall President's prior approval.
5. Before speaking with hall residents in any public area of the hall (other than at an HGB meeting), a candidate must receive prior permission from the floor President of the floor on which he/she wishes to speak.
6. Campaigning (whether verbal, oral, or written in the form of posters, flyers, letters, etc.) by a candidate and/or his/her representative(s) will not be allowed in the dining service areas or residence halls. The only exception shall be items of personal clothing and buttons worn by an individual.
7. The use of the dining service areas for political forums or debates sponsored by a hall's HGB or by ARH must be approved by the appropriate dining center unit head director or his/her designated representative and the KSUARH advisor.
8. Chalking on sidewalks, etc. will not be permitted within fifty feet of a residence hall or dining service area.
9. Solicitation of funds for political organizations or candidates will not be allowed within the residence halls or dining service areas.
10. Violations of the above guidelines will also constitute violations of SGA election guidelines and will be reported to the SGA Election Committee.
11. For university student body President/Vice President candidates, each hall will set a designated space for campaign material. These postings can go up one (1) week before elections and forty-eight (48) hours after polls close.
12. Distribution of written campaign materials, of any form, via hall mailboxes will not be allowed in the residence halls. This will include personally addressed flyers, brochures, etc.
13. The posting of printed campaign materials on individual bulletin boards is not allowed in the residence halls.
14. Printed campaign materials (i.e., flyers or letters) may be posted in the front lobby area as designated by the individual hall governing board.
G. Theological activities
1. Distribution of theological information or literature will be allowed only in the main lobby or at the main desk in the residence halls with permission of the residence life coordinator.
2. Door-to-door theological discussion or solicitation will not be allowed.
3. Sponsorship and arrangements for appearance by the individual hall governing boards will be necessary before any theological organization or member of an organization may enter the residence hall or dining service public areas for speaking engagements or discussions.
4. Solicitation of funds for theological organizations will not be allowed in the residence halls or dining service areas.
5. All theological research must meet qualifications as stated in Sec. C.
KSUARH pet policy
In order to protect the rights of all residents, insure humane treatment of pets, and meet sanitation requirements, the following policy is adopted by KSUARH for the possession of pets in the residence halls.
A. Types of pets approved
1. Only small animals which normally live in a contained environment are permitted. These include hamsters, mice, rats, gerbils, guinea pigs, turtles, fish, birds and harmless snakes.
2. Pets must be noiseless, odorless and disease free.
3. Other types of pets may be added to the approved list at the discretion of the director of Housing and Dining Services.
4. Cats, dogs and ferrets are prohibited.
B. Types of containers
1. Cages, aquariums, etc. will be constructed so as to provide an adequate habitat for the pet.
2. The adequacy of the container will be approved by the residence life coordinator.
3. The container will be constructed so as to preclude the accidental release of the animal.
C. Before a student can bring a pet into the residence hall, they will have written permission of their roommates and the residence life coordinator. Either will have the option of withdrawing approval at any time.
D. Care of pets
1. Pets will be kept in their containers or guardian's care at all times.
2. If there is any evidence of lack of care or inhumane treatment, the residence life coordinator is authorized to require the removal of the pet.
E. Any damage by the pet(s) will be paid for by the owner.
KSUARH alcohol policy
It is a violation of this policy for those persons under 21 years of age to obtain or purchase, alcoholic liquor or to possess or consume alcoholic liquor in the residence halls.
It is a violation of this policy to furnish alcoholic liquor or 3.2% alcoholic beverages to any person under the legal age for consumption of such beverages.
Any alcohol not 3.2% alcoholic beverage is prohibited from being consumed in the residence halls.
3.2% alcoholic beverage is not allowed in containers larger than 1 quart. Including, but not limited to 40 oz. bottles, party balls and kegs.
3.2% alcoholic beverage may be consumed by residents of legal age in their rooms.
Residents over the age of 21 may consume 3.2% alcoholic beverage in the room of any other resident of legal age with the consent of all the roommates. It may not be consumed in corridors, bathrooms, stairwells, elevators, or any other public areas.
Any person 21 years or older is responsible for a minor if they knowingly supply them with alcoholic beverage.
Any resident of legal age may store one case, as defined as 30 or fewer cans or bottles, of 3.2% cereal malt beverage in his or her room at any one time.
KSUARH smoking policy
There is no smoking allowed anywhere in the residence halls. This includes all lobbies, lounges and dining centers. Individual halls set guidelines on smoking perimeters outside the hall.