Housing and Dining Services Operations Plan and COVID Response
We at Housing and Dining Services pledge to carry out our mission to provide enriching, quality campus accommodations while doing our best to protect the health and safety of our students.
These are the policies and procedures our department has developed in consultation with campus partners and public health officials to discourage the spread of COVID-19 in our residence halls, dining centers and apartment community. For a comprehensive list of policies and procedures to be observed by those living in our communities and the complete 2020-2021 academic year calendar, we ask that residents refer to the Residence Hall Handbook and Jardine Apartments Handbook.
These policies may change to reflect updates to public health guidelines.
Spring Semester Updates
March 1 Update: Residence Hall Guest Policy Update
Jan. 11 Update: Opening Dates | Sign Up for Check-In | Move-In Process | Remote Instruction Period | What to Expect
Fall Semester Updates
The department will send frequent email updates to residents throughout the fall semester.
Oct. 12 Update: Dining Services to Offer Dine-In Option | Food Trucks Discontinued | Face Covering Reminder
Oct. 9 Update: Fall Break and Post-Break Survey | Break Housing Dates and Details
Oct. 2 Update: Updated Residence Hall Opening/Closing Dates | Break Housing | Fall and Post-Break Plans
Sept. 11 Update: Spring Calendar Update | Campus Closure Scenarios | Social Distancing | IDs at the Dining Centers
Aug. 28 Update: Guests and visitors | Face Coverings | Temperature Scanning at Dining Centers | Link Scooters
Aug. 22 Update: Lafene message to residents regarding surveillance testing
COVID-19 and Public Health-Related FAQs
Housing Policies and Procedures
Will stringent cleaning procedures be in place?
Housing and Dining Services is implementing cleaning protocols to help reduce the spread of COVID-19. Staff will also educate residents about appropriate cleaning methods to reduce the spread of COVID-19 in their assigned spaces, and provide them with cleaning supplies.
Additionally, the university is investing $1.1 million in Synexis filtration systems, which will be installed in all residence hall rooms with students living together, as well as other common spaces. The cutting-edge filtration system kills viruses, bacteria and mold.
Are single-occupancy rooms available?
COVID Medical Single Room Accommodation Request Process
Housing accommodations are determined on a case-by-case basis. Once your request has been reviewed, you will be contacted about your status. You are strongly encouraged to make your housing request prior to July 15 in order for staff to ensure there is space for granted accommodations.
Priority will be given to requests for a single room as a reasonable accommodation for a disability or a medical condition, including a medical condition that may put you at higher risk for complications from COVID-19. Those requests will be reviewed by the Student Access Center and the process can be initiated by clicking on the link below.
Please note the university does not have capacity to grant single rooms at standard double rates based on medical concerns for a person other than the resident. Single rooms may be available at the double-as-single rate for students who are not granted a single room accommodation at a standard double rate. All requests are subject to availability of rooms.
Will students be allowed in lobbies and study rooms?
Housing and Dining Services may limit the number of residents allowed in community spaces such as lobbies, lounges, laundry rooms, kitchens, study rooms, music rooms and workout rooms. Services may also be limited, including but not limited to the use of front desk equipment and carts or dollies.
Kitchen equipment, such as cookware and utensils, will not be available from hall front desks. Please bring your own (as well as the necessary cleaning materials) if you plan to use community kitchens.
In addition, we have created a plan to de-densify the residence halls to minimize the number of students sharing community spaces such as bathrooms. To accomplish this, Housing and Dining Services reopened Boyd and Putnam halls, and may relocate a student's housing assignment.
Will I be allowed to have guests in my living space?
You may have residents from other residence halls in your room, but no guests or visitors are allowed from Jardine Apartments or off campus. Residents may host other residents from their building and other residence halls between the hours of 8 a.m.- midnight Sunday-Thursday and 8 a.m.-1 a.m. on Fridays and Saturdays.
- Residents may only have one guest at a time.
- All guests must be escorted through the building by their host during the entirety of their visitation and be checked-in and checked-out at the front desk when arriving and leaving.
- Residents and guests must both have a valid K-State ID to check-into the building. Other forms of identification will not be accepted.
- The resident of the building must provide their current cell-phone number and provider to receive automated reminder text messages from our front desk system.
- The resident is responsible for the behavior of their guest. The guest is only allowed in the resident's room and common spaces within the residence hall.
To protect the health and safety of the campus community, the number of people in any given student room, including the room residents, guests and visitors may not exceed double the typical assignment level of the room. For example, a two-person room may have no more than four people in it at any given time, a four-person suite may have no more than eight people, etc.
Residents must adhere to other Residence Hall Handbook requirements for guests, including but not limited to checking all guests in and out of the hall. Violations of the guest policy may be documented and may result in suspension of a resident's guest privileges.
Are masks required in HDS facilities?
Students and guests are required to wear a face mask or covering over the nose and mouth unless in their assigned room. Students and guests are expected to look for and adhere to any signs noting a space where masks must be worn. Read the university's face covering policy for additional information regarding masks on campus.
What happens if a resident gets sick?
The university may require a resident to temporarily move from their assigned room if that resident’s continued presence poses a health or safety risk for community members (for example, if the resident tests positive for COVID-19 or has been in close contact with someone who tests positive). In these circumstances, residents must comply with directives from Housing and Dining Services to leave their assigned space, or they may be subject to emergency removal. Alternative housing arrangements will be available for students who are unable to properly quarantine or isolate at an off-campus location. If a student is required to quarantine or isolate and a space is available for them to do so through Housing and Dining Services, this will not be grounds for termination of the contract or for a refund.
Students required to quarantine or isolate who choose to do so with Housing and Dining Services are not permitted to be outside of their assigned residential space for quarantining/isolating. Though residents are encouraged to quarantine or isolate off-campus when feasible, residents are permitted to request a quarantine or isolation location on campus. Residents quarantined or isolated in on-campus housing are required to adhere to directives from the Riley County Health Department and other public health officials. Residents will be allowed back in their regular residence hall space and dining center once they are cleared by appropriate health officials.
What are the social distancing requirements?
Social distancing is expected in residence halls and dining centers, as well as any community space at Jardine Apartments, and is defined as maintaining at least 6 feet from other people. Rooms will be set up before move-in to maintain 6 feet of social distance between roommate sleeping areas Housing and Dining Services' de-densifying plan reduces the number of residents that will share community spaces such as bathrooms to help you successfully distance from others.
What happens if in-person classes are suspended again after the semester begins?
To protect the health and safety of residents, employees and the campus community, the university may modify the opening, closing and break dates for the residence halls. If the university makes any such change, residents will be notified as soon as practicable under the circumstances. Any reduction in total number of available occupancy days for a resident, based on a university decision as outlined above, will result in the following:
- Residence hall contracts will be canceled and prorated refunds provided. The refund is calculated by the amount paid by the resident, less standard move-out costs incurred by the university.
- Rooms will remain available for students who need to live on campus during remote instruction because they have no other place to live.
- Van Zile Hall and spaces in Jardine Apartments will be reserved for any quarantine or isolation needs.
Do these changes apply to Jardine Apartments?
Jardine Apartments will be occupied as normal with some minor operational adjustments.
Dining Policies and Procedures
Dining Services is developing a process that will not only keep our residents fed, but safe! What you can expect:
- Employee wellness self-check screenings prior to entering the workplace. Staff displaying COVID-19 symptoms will not work.
- Masks on everyone entering and working in the dining center.
- Temperature-monitoring stations at entrances.
- Clean, gloved hands whenever serving food.
- Plexiglass shields where appropriate.
- Increased sanitation frequency of high-touch surfaces.
- Hand sanitizer in multiple locations, including entries and exits and near high-touch areas.
- Frequent handwashing.
- No self-service food bars. Food will be packaged and served for no-contact service.
- Reconfigured layouts and additional service areas to allow for greater social distancing.
- Contactless entry (students will swipe their own ID card).
- Food served as take-out in disposable containers. Some dine-in options available provided guidelines are followed.
Reasonable Accommodations Requests
We expect members of our communities — residents, staff and visitors — to act in a manner demonstrating respect and consideration for the health and safety of all community members. All residents, staff and visitors must adhere to these policies. If you are concerned that you are unable to adhere to a policy because of a medical condition, please contact the Student Access Center (students) or the ADA Coordinator (employees and visitors). For additional information about reasonable accommodations in housing, please refer to the Residence Hall or Jardine Apartments handbook.
Questions For Housing and Dining Services?
Please contact 785-532-6453 or firstname.lastname@example.org with additional questions.
K-State COVID-19 Summary of Updates
Stay up to date on all of the university's updates.