Apartment Transfers
Transfer Requests
All transfer requests will be coordinated by the Jardine occupancy coordinator who will advise the resident of their options and any applicable charges.
If residents refuse an offered apartment, they are moved to the end of the transfer list. Residents may only decline a transfer twice before they are removed from the transfer list.
There is a $200 transfer fee per person for Jardine-to-Jardine transfers unless the resident has experienced a life event which may include:
- Change in family status to include marriage, new baby, or relocation of spouse or child (i.e. my spouse is now joining me or my spouse is leaving so I want to go to a 1 bedroom, et.c)
- Change in student status requesting to move to an apartment type previously not eligible for (i.e. undergraduate to graduate). This does not apply if the resident is transferring to an apartment they previously were eligible for.
- Student accommodations recently approved by the Student Access Center.
Residents must contact the Jardine Apartments occupancy coordinator to discuss specific details regarding transfer eligibility and for a complete listing of the situations in which the transfer fee may be waived. Please set up an appointment with the occupancy coordinator.
Transfer Requests during the Choose Your Experience Process (mid-January through February)
Any current Jardine resident may opt for a transfer during the annual Choose Your Experience Jardine Agreement renewal process.
A move-in date will be coordinated with the transfer coordinator with advanced notice based on the availability of the new apartment.
There is a $200 transfer fee per person for Jardine-to-Jardine transfers unless meeting the criteria listed above. This transfer fee applies during the agreement year or at the end of the agreement and the start of your next agreement.
Transfer Requests at times other than the Choose Your Experience Process
Residents must reside in the assigned apartment for a period of three months before they may request any transfer to another apartment.
Helpful Tips for Transfers
Prepare for the Move:
- Communicate with friends to get assistance in moving.
- Recruit someone to move your things if you are not here to do it yourself (Proxy). The Proxy must be someone who will be in Manhattan when the apartment is ready. Please do not pick a friend who will be going on vacation or back home for a visit during the allotted time. Complete the appropriate Proxy designation paperwork.
- Pack your belongings before leaving town if you are traveling during the summer.
- Set up a contingency plan (what happens if you cannot be here to move your things).
- Set up an Evergy Energy account for your new apartment before leaving town (remember, we will cover the old apartment and you will cover the new apartment). Please provide your account information before you leave town. We cannot allow your belongings to move to the new apartment without this information.
- Make arrangements for who will clean the apartment after your belongings are moved.
- Notice of a change of address should be filed with the U.S. Postal Service. Please do not remove your name from your old mailbox. The mailman will do this when they get your new mailbox information.
- Campus traffic regulations prohibit the driving of vehicles, including trailers, over curbs and/or onto the lawn.
- Be sure to update your mailing information on the online check-in process so mail may be delivered correctly. Also, complete your apartment inspection to record any damages. Note: pictures cannot be submitted, so please be descriptive of any damages in the apartment at move-in.
- Watch your K-State email for apartment information. We will provide the dates of when the check-in and check-out need to be completed. Emails will likely come from the Maxient system.
- Moving can be as early as the Monday after finals or as late as August 1. Moving time is based on when the apartment is ready.
- The old apartment keys should be handed in by the proxy after the proxy moves your things. We will open the new apartment for the proxy; the proxy will not be given a permanent key. When you return, you will complete a check-in for the new apartment.
Transfer FAQs
The resident will have 7 days to move their belongings, clean the apartment and return the keys to the old apartment by 3 p.m. of the assigned day. There is a $200 transfer fee. It will be applied to your KSIS account at the time of transfer. You will pay the current apartment rental rate until the beginning of your next agreement. Then, you will be responsible for the new apartment rental rate regardless of when you move. Agreements can start on either the 1 or 15 of the month. No, you can get a friend or family member (a proxy) to move your belongings for you. It is strongly suggested to find a proxy who will be in Manhattan all summer. If you choose to come back to move, please note that you must move within the allotted time given. Everyone wants to move into a clean apartment. This means we need time to get your new apartment ready for you and get your current apartment ready for the next person. The cleaning process takes time. Adhering to a time schedule allows us to better prepare each apartment to the best of our ability. Please have a proxy lined up to move your belongings. If you do not complete your move-in within the allotted time, additional charges will apply for each night after the allotted time. You will be charged for the new apartment rental rate and $30 per night for your current apartment. Pack as much as you can before you receive the first email with the transfer date. Have people ready to assist you in the move and have your Evergy account started for the new apartment. Finish packing the night before you pick up the keys. No, we only require this once. It remains on file under your name. You will receive an email from the Maxient System with your start date to move and your completion date. If there is a delay, we will notify you. We do not have staff who can help you move. We have some equipment to check out during office hours (vacuums, carpet cleaner, hand dollies, cart, cleaning supply bucket). There is no truck for use. There are moving companies in Manhattan and the surrounding areas that you may contact for assistance in moving your belongings. Housing and Dining Services does not provide this service, nor does it pay for it or endorse any particular company. Evergy: 1-800-383-1183 or www.evergy.com Contact the transfer coordinator in the Jardine Office at 785-532-3790. Please contact the Housing and Dining Services Office immediately at 785-532-6453. I'm sorry, at this time we do not have any resources to provide you with moving help. You may try to get help from friends and neighbors. There are moving companies in Manhattan and the surrounding area that you may contact for assistance in moving your belongings. Housing and Dining Services does not provide this service, nor does it pay for it or endorse any particular company. No, you need to contact Evergy to have them transfer your account to the new address or start a new account. Your new address will be provided in your transfer email. You will need to show the email indicating that the Evergy account was transferred to the new address. No, your current deposit will transfer to the new agreement.
Your deposit will transfer to your new apartment. When you leave the Jardine community, your deposit will be refunded, minus any damages or cleaning charges. During check-out, we will inspect your room for damage and then the common areas for major damage. Please be considerate of your roommate(s) and clean the common area before you leave. Your proxy can be anyone you trust to move your belongings. Yes, the proxy will have the same time limit as you would when moving. Yes, the proxy does need to return your keys and complete a waiver or check out in your place. The same fee penalties apply if the proxy does not complete the process. No, when you come back to our community, you will need to complete the check-in process. Please note that you will need your Evergy Energy account on file before you can move your belongings. Please contact the Housing and Dining Services Office immediately at 785-532-6453. Your current apartment may have been rented already, and the Housing and Dining Services staff will assist you in finding a solution. If you wish to discuss this, please contact the Housing and Dining Services Office immediately at 785-532-6453. Please set up an appointment with the occupancy coordinator.
Transfer Procedure
Residents who are transferring will pay the current rental rate through the end of their current agreement period and will begin paying their new rate at the beginning of the new agreement, unless otherwise determined by the Jardine Apartments staff with advanced notice to the resident. When offered a transfer apartment, residents will be granted six days to complete the transfer.