Residence Hall Contract FYI
Welcome to the K-State Housing and Dining Services community!
Housing and Dining Services is a self-operated department with functional units responsible for dining services, residence life, apartment living (families, as well as single undergraduate, graduate and nontraditional students), facilities management, information systems and business operations. Residents, through their contracts, are the primary source of revenue for all departmental functions. Our department receives no state or federal funds.
Resident's Room and Remodeling Information
What (and What Not) to Bring
Safety and Security
Your housing assignment is based on the date your contract and payment are received by Housing and Dining Services, the information provided on the contract and space availability. Final decisions on hall, room and roommate assignments are made by the department.
Assignment requests only indicate preferences. Although an attempt is made to accommodate all requests, there is no guarantee. The contract is not for a particular space or type of housing.
Assignments will be emailed to the resident’s K-State email address prior to the expected arrival date.
A nondisabled student occupying a room that may be needed for a student with a disability may be required to change rooms if there is a need to use the assigned room.
If your initial room preference is not met, you may inquire about the room transfer process at the front desk in your hall after you move in.
Transfers are made when space is available. Changing rooms without permission from your residence life coordinator is not permitted.
If you have a disability, chronic health condition or an assistance animal, it is important to contact the Student Access Center, which will facilitate all requests for special accommodations. A student requesting special accommodations is encouraged to schedule a hall tour before making any housing decisions. Housing and Dining Services will consult with the Student Access Center on all special accommodation requests.
If you have special dietary needs, you should contact a Housing and Dining Services dietitian before making a housing decision. Please reference the Nutrition and Allergy Information Page on our website for more details.
Housing and Dining Services staff take pride in providing a variety of convenient dining options that offer contemporary, great tasting and nutritious meals. A from-scratch philosophy is credited as “K-State’s secret ingredient.” Housing and Dining Services’ claim of excellence is supported by several national culinary, nutritional and managerial awards.
While a resident may eat 10, 15 or 20 meals per week (depending on the meal plan selected), each meal plan has been priced assuming some meals will not be eaten. When choosing a meal plan, consider both the greatest and fewest number of meals you are likely to eat. Meals are not refundable and not credited from one week to another because the board price is less than the cost of every available meal. Unused meals cannot be transferred to another resident who has run out of meals during any given week.
Second servings are available on most menu items, but dining services may limit seconds for some entrees. Limits also may be established if the amount of food a student selects is unreasonable or if wasteful patterns are observed. No food may be taken out of the dining room except for prerequested sack lunches. If a resident is unable to eat a meal in the dining center a sack meal can be requested the day before it is needed by completing the form available at the checker’s stand. However, failure to pick up a prerequested sack meal may result in this service option not being available to you for the remainder of the summer. Outside food may not be brought into the dining centers unless it is approved because of dietary restrictions. A student with special dietary needs should refer to the special accommodations section of this FYI.
A resident’s K-State ID card must be presented for entrance to the dining center. Access is granted only once during each scheduled serving period. Guests who are not eating a meal are restricted from entering the dining center during meal times.
The primary right of each resident is to study and/or sleep within their room. This right supersedes the rights of guests or other individuals. Any resident who does not respect the rights of others is subject to disciplinary action.
A resident is expected to abide by all Housing and Dining Services and facility regulations, the K-State student life handbook and all university guidelines, including the K-State ID misuse policy. It is the responsibility of each resident to read the online and paper copy handbooks, which outline on-campus housing policies.
Smoking is not permitted in any university building or within 30 feet of marked entrances.
Vehicles and Parking — A resident planning to park a vehicle on campus must purchase a parking permit. A resident with special parking needs should contact Parking Services.
Visitation — A resident may host a guest(s) anytime during a 24-hour period. The host is responsible for the actions of their guest(s). Residents hosting guests are required to remind their guests to be in possession of a form of identification at all times while in summer school housing facilities. The host is also required to escort their guests at all times. The host must have permission from their roommate before a guest(s) is permitted in the room. The rights of a resident take priority over those of a guest(s). A guest(s) that is the same gender as the host may stay overnight for up to three consecutive nights provided the occupancy of the room does not exceed the number of beds/spaces in the room. A guest(s) that is not the same gender as the host may visit but may not stay overnight. It is the responsibility of a resident to notify staff of any policy violation.
Each resident is provided with an extra-long twin bed frame (with materials to loft the bed), mattress (extra-long twin 81" long) and pad, desk and chair, storage drawers, closet space, window blinds, wastebasket and recycle bin.
All furniture provided, including loftable bed frames, bed ends and mattresses must remain in the room. Lofts that are not supplied by Housing and Dining Services are prohibited. All provided beds can be lofted without purchasing a special loft kit. The provided lofts can be set up in multiple ways, but they must be set up within the guidelines set by Housing and Dining Services. Safety bars must be in place if the bed is lofted. The lofts provided may not be altered. Requests for specific bed types cannot be met.
Rooms may be individualized, but must comply with safety and fire codes and may not damage any room surface or furniture. Construction is prohibited in a resident's room. Elevated floors or other platforms are prohibited. Nothing can restrict the room exit, and a 36-inch minimum passageway to the door must be maintained. Nothing can be placed within 36 inches of the front of the heating/AC unit, sprinkler head or smoke detector. Modifications to the electrical, lighting or mechanical systems are prohibited. Posters are allowed in a resident's room, but removable tape that does not mar walls, woodwork and ceilings must be used. Only pushpins may be used on sheetrock walls. Any type of tape that pulls the paint and paper off may result in a damage charge. Prohibited materials include, but are not limited to, nails, screws, duct/cellophane tape, double-stick pads and poster putty. These materials cause damage and may result in repair costs to the resident. Damages to a room or its contents not recorded on the room condition card given to a student at check-in are charged to the student and/or roommate(s).
A complete list of recommended items to bring — as well as items that are not allowed in campus housing facilities — can be found in the Resource Guide for Families.
We offer many services in our residence halls, including cable television, campus telephone, and wired and wireless Internet. Learn more about our services and other resources.
Safety and security are a top priority for students living on campus.
Students are encouraged to lock their door and carry their room key and K-State ID card at all times.
Summer school housing facilities have appropriate fire protection equipment, including a smoke detector in each room and a general fire alarm system. Housing staff and emergency facilities management staff are available 24 hours a day to respond to the needs of residents. Wildcat Walk, a free campus-sponsored escort program, is available 24 hours a day and is recommended for residents who are walking on campus after dark.
We encourage you to check your family’s homeowner and vehicle insurance policies to ensure you have appropriate coverage for your belongings while at K-State. Housing and Dining Services and Kansas State University are not responsible for loss of or damage to, from any cause, the student’s property or any person’s property in the halls and/or dining centers.
Conference participants may be staying in adjoining facilities during the summer. Conference activities are limited to assigned corridors, lobbies and public areas. Residents are asked to respect the privacy of participants in other facilities and corridors.
Note: The university reserves the right to make changes at any time. Check with Housing and Dining Services to learn about changes that may have occurred after this FYI was published.