First Year Residency Exemptions

Dec. 7, 2023
Exemption form for 2024-2025 will be available to complete.

First Week of April
Housing enrollment holds are applied to a student's account if they do not have an approved housing exemption or a completed housing and dining contract.

• If your exemption request is approved, you will be able to enroll in courses. If not, there will be a hold on your KSIS account until you get an approved exemption or complete the residence hall contract for that academic year.

May 1
Deadline to submit exemption requests for fall semester admitted students.

• Wait for approval by checking your K-State email address regularly. It can take up to 10 business days or more, depending on the volume of requests submitted to Housing and Dining Services, to process an exemption request.
  • If additional documentation is needed, K-State Housing and Dining Services will send an email to your K-State email address; it is crucial to check that email regularly.
• If your exemption request is approved, you will be able to enroll in courses. If not, there will be a hold on your KSIS account until you get an approved exemption or complete the residence hall contract for that academic year.

June 1
Residence Hall Contract Cancellation Deadline

• If you already completed a contract for the residence halls prior to applying for or being approved for an exemption, you need to submit a contract cancellation on your Resident Portal by June 1 to receive the refund of your initial payment.
  • If you complete the cancellation request before the cancellation deadline (June 1), your fee will be waived. If not, cancellation fees will apply.

June - August
Incoming freshmen enrollment advising appointments.

Dec. 1
Deadline for incoming spring First-Year students to apply for an exemption.

• Wait for approval by checking your K-State email address regularly. It can take up to 10 business days or more, depending on the volume of requests submitted to Housing and Dining Services, to process an exemption request.
  • If additional documentation is needed, K-State Housing and Dining Services will send an email to your K-State email address; it is crucial to check that email regularly.
• If your exemption request is approved, you will be able to enroll in courses. If not, there will be a hold on your KSIS account until you get an approved exemption or complete the residence hall contract for that academic year.

Deadline for current residents applying for an exemption and requesting a contract cancellation.

• There are financial implications to cancelling your contract early if you are currently living in the residence halls. Cancelling could result in up to a 50% buyout of the remaining days of the contract for early-termination. Please reference Section 18 and 19 of your contract regarding your specific cancellation reason. There is also a quick reference guide for the contract on our website.

Jan. 5, 2024
Deadline for incoming spring students for Spring 2024 to cancel their contract without a cancellation fee.

Students who are 21 years old or older before the first day of classes.

• No exemption request form is necessary, exemptions for age are automatically given.

Students who graduated from high school more than 12 months prior to the first day of classes for the applicable semester.

• No exemption request form is necessary, exemptions for graduation date are automatically given.

Students residing in a community-living environment provided by an independent Student Organization that has submitted documentation to the Center for Student Involvement, demonstrating it has registered as a not-for-profit business entity with a state government or otherwise demonstrated it is officially part of another incorporated entity that is registered as such with a state government (e.g. fraternity/sorority house, Smith Scholarship House, Wesley House, Clovia House). (Copy of completed housing contract/agreement required.) Other Community Living Exemption Request Form

Do’s:

• Submit an exemption request form by May 1 for fall semester admits or Dec. 1 for spring semester admits/moving at semester to organization’s residence.
• Submit a signed copy of your lease agreement with your organization by May 1 (fall admits) or Dec. 1 (spring admits). MUST be submitted along with your exemption request form under the “Supporting documentation” section.
• Check K-State email regularly for updates for exemption status (“cancelled,” or “needing additional information,” or “approved” or “denied”).

Don’ts:

• Do not submit ONLY the first page of your lease agreement.
• Do not submit ONLY the signed signature page of the lease agreement.
• Do not submit ONLY one or two pages of the lease agreement.
• Do not submit a blank copy of your lease agreement.
• Do not submit your organization acceptance letter. This does not count as confirmation that you will be living at the organization’s residence.

Students who will commute from the home (within 40 miles of the Manhattan campus) of a parent/step-parent, guardian, or close relative (defined as a grandparent/step-grandparent, sibling, step-sibling, aunt, uncle). Aforementioned relative must be 21 years of age or older and proof of address is required. Living with a Relative Exemption Request Form

Do’s:

• Provide documentation of the following on the exemption form
  • The complete address of where the student will be living (street address, city, state, zip code).
  • The names (first and last) of the relatives the student will be living with.
  • What the family relationships (i.e., mother, brother, aunt, etc.) is
  • The birthdates of the relatives that the student will be living with.
• Include the Wildcat ID number of any relative that is also a K-State student (if applicable).
• Provide documentation of the relatives’ proof of address the student will be living with. Examples include:
  • Billing statement of relative
  • Driver’s License of relative (if address on license matches the address on form).
  • Lease agreement of relative (if living with a sibling over the age of 21, the incoming student’s name must appear on the lease).
  • Mortgage statement of relative
• Check K-State email regularly for updates for exemption status (“cancelled,” or “needing additional information,” or “approved” or “denied”).

Don’ts:

• Do not submit ONLY the first page of a lease agreement.
• Do not submit ONLY the signature page of a lease agreement.
• Do not submit ONLY one or two pages of the lease agreement.
• Do not submit a blank copy of the lease agreement.

Students who are part time and are enrolled in fewer than 12 credit hours per semester. Should a student with fewer than 12 credit hours add a class during the semester resulting in a change to full-time student status, the student will be expected to move on campus or apply for an exemption under a different exemption category. Part-Time Student Exemption Request Form

Do’s:

• Complete the exemption request form. Student MUST include the number of credit hours they plan to take for both semesters.

• Check K-State email regularly for updates for exemption status (“cancelled,” or “needing additional information,” or “approved” or “denied”).

Don’ts:

• Student cannot take more than 11 credit hours per semester ( 1 credit hour to 11 credit hours is considered part-time; 12+ credit hours per semester is considered full-time).

Students with a verifiable financial hardship as determined by the Housing and Dining Services Financial Advisory Group. Exemption subject to exhaustion of all on-campus alternatives. (FAFSA must be completed if requesting an exemption on this basis.) Financial Hardship Exemption Request Form

Do’s:

• Student must submit a FAFSA form (if the student has not already done so).
• Student must complete the exemption request form.
• Student must provide any documentation to demonstrate financial hardship.
• Check K-State email regularly for updates for exemption status (“cancelled,” or “needing additional information,” or “approved” or “denied”).

Don’ts:

• Sign a lease with another housing option until you are approved for this exemption.

Students with disabilities, for whom no reasonable on-campus accommodation is available for them to utilize. Requests for an exemption on this basis and supporting documentation will be reviewed by the Student Access Center. Disability Exemption Request Form and Student Access Center Registration Process for University Housing Accommodations

Do’s:

• Student must complete the exemption request form for Housing and Dining Services.
• Student must register with the Student Access Center (link for registration and subsequent forms are listed above) by completing the housing accommodations application.
• Student must submit to the Student Access Center the “University Housing Reasonable Accommodation Verification” form and any other documentation requested by the Student Access Center.
• Check K-State email regularly for updates for exemption status (“cancelled,” or “needing additional information,” or “approved” or “denied”).

Don’ts:

• Do not just submit an exemption request form. Student MUST register with, and complete the forms, for the Student Access Center also, for exemption request to be complete.

Students who are married or in a civil union (copy of marriage/union license required). Married Exemption Request Form

Do’s:

• Submit a copy of marriage license or union license under the “Supporting Documentation” section of the Exemption Request Form.
• Check K-State email regularly for updates for exemption status (“cancelled,” or “needing additional information,” or “approved” or “denied”).

Students who are the custodial parent of a dependent child (copy of birth certificate required). Legal Parent Exemption Request Form

Do’s:

• Submit a copy of the dependent child’s birth certificate or adoption certificate.
• Check K-State email regularly for updates for exemption status (“cancelled,” or “needing additional information,” or “approved” or “denied”).

Students planning to live in a community living environment provided by an independent student organization that have applied for exemption but have not yet signed a housing agreement with the organization will need either the President, Advisor, Recruitment Chair or Housing Chair complete the Community Living Verification Form. Only the organization’s president, advisor, recruitment chair or housing chair can complete and submit, not the incoming students joining the organization.

• This will allow an approval to be granted with the expectation that the housing agreement is submitted by the student to Housing and Dining Services by Aug. 15 (Jan. 15 for the spring semester).