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Housing and Dining Services

Residence Hall Contract Terms and Conditions Reference Guide

Your housing contract is a legally binding document. Before you sign your contract to live in the residence halls, we encourage you to read it thoroughly and reach out to our staff if you have any questions. We seek to be clear in our contract terms and conditions and have provided an overview below of the sections that we receive the most frequent inquiries about.

Contract Access and Payment

Once you are admitted to K-State, you can sign in with your eID and password on our Resident Portal to complete the applicable contract according to the following dates.

ContractDate Available
Request for Information FormSept. 15, 2021
Spring 2022 Contract OpensOct. 1, 2021
Spring 2022 Room SelectionEarly January 2022
2022-2023 Academic Year Contract Opens3 p.m. Dec. 7, 2021
2022-2023 Academic Year Room SelectionEarly May 2022

A $230 payment is required to complete the contract. The payment consists of a $30 non-refundable processing fee and a $200 initial payment. This contract completion with payment secures your place in line for room selection according to the dates above.

Duration of the Contract

This contract is valid for the duration of the academic year (fall and spring semesters), as defined in sections 5 and 6 of the contract. The resident is bound to the contract for the entire academic year. There is not a fall only contract, but there is a spring only contract that concludes at the same time as the academic year contract.

Eligibility Requirements

In order to live on campus, you must be an active student, as defined in Section 4 of the contract: “In order to be and remain eligible to live in on-campus housing, the Resident must be enrolled at Kansas State University. For avoidance of doubt, but without limiting other breaches, any failure to enroll or continue to be enrolled is a breach of this contract.” There is not a minimum credit hour requirement.

First Year Residency Requirement

To contribute to student success, first year students on Kansas State University’s Manhattan campus will be required to live on campus during their first two semesters beginning in Fall 2022. Students may apply for an exemption to the policy. Additional information on eligible exemptions is available.

Cancelling Prior to Occupancy

If your housing plans change after you sign this contract, or you will no longer be attending Kansas State University, you need to cancel your contract. Contract cancellations prior to occupancy must be done on the Resident Portal.

Date of CancellationCancellation Fee
On or before June 1 prior to contract occupancy term$30 non-refundable contract processing fee
June 2 through first day of occupancy term$30 non-refundable contract processing fee plus $200 cancellation fee
Second day of occupancy term, but prior to check-in$30 non-refundable contract processing fee plus $200 cancellation fee AND $100 no-show fee
Cancellation after Occupancy Begins

There are financial implications to cancelling your contract early. Cancelling could result in up to a 50% buyout of the remaining days of the contract for early-termination. Please reference Section 18 and 19 of your contract regarding your specific cancellation reason. If a resident would like to move out of the residence halls after occupying the space and/or the start of the contract, they must complete the move-out process as detailed in Section 9 of your contract.

Move-out Process
  • Email housing@k-state.edu to request a cancellation consultation meeting and include a reason for cancellation.
  • At the consultation meeting, our contracts/occupancy staff will review the financial implications of cancelling and conduct an overview of the check-out process.
  • After the meeting, the early-termination cancellation paperwork will be made available to the resident.
  • Residents must officially check-out of their residence hall space to complete the cancellation process.
Meal Plans

All residence hall residents are required to have a meal plan, as defined in Section 16. Residents select their meal plan when submitting the contract and can change their selected meal plan until Sept. 15 for the fall semester and until Feb. 15 for the spring semester.
Changes can be made based on the following dates:

  • Contract submission through July 1: Log in to the Resident Portal and select "edit contract."
    OR
  • Fill out and send the Contract Change Form via your K-State email to housing@k-state.edu or fill it out by stopping by the Housing and Dining Services office in Pittman Building.
University Break Housing

The contract does not include university break periods as defined in Section 6. A student can elect to add break housing to their contract for an additional fee.
Changes can be made up to the Monday before each break period based on the following dates:

  • Contract submission through July 1: Log in to the Resident Portal and select "edit contract."
    OR
  • Fill out and send the Contract Change Form via your K-State email to housing@k-state.edu or fill it out by stopping by the Housing and Dining Services office in Pittman Building.