Residence Hall Contract Terms and Conditions Reference Guide

Your housing contract is a legally binding document. Before you sign your contract to live in the residence halls, we encourage you to read it thoroughly and reach out to our staff if you have any questions. We seek to be clear in our contract terms and conditions and have provided an overview below of the sections that we receive the most frequent inquiries about.

Contract Access and Payment

Once you are admitted to K-State, you can sign in with your eID and password on our Resident Portal to complete the applicable contract according to the following dates.

Contract Date Available
Request for Information Form Sept. 15, 2024
Spring 2025 Contract Opens Oct. 1, 2024
2025-2026 Academic Year Contract Opens 3 p.m. Dec. 9, 2024
Spring 2025 Room Selection Jan. 6-9, 2025
2025-2026 Academic Year Room Selection Early April 2025
Contract Changes (Room, roommate, meal plan)* June 30, 2025

*Contract Changes after June 30, 2025 can still be made by emailing housing@k-stat.edu or calling the main Housing and Dining Services office 785-532-6453.

A $230 payment is required to complete the contract. The payment consists of a $30 non-refundable processing fee and a $200 initial payment. This contract completion with payment secures your place in line for room selection according to the dates above.

Rates for the 2025-2026 academic year will be released mid November (pending Kansas Board of Regents approval in December). An access fee of $100 is included in the residential hall contract cost and assessed each semester to enable unlimited laundry machine, sustainable to-go containers and other ancillary access.

Duration of the Contract

This contract is valid for the duration of the academic year (fall and spring semesters), as defined in sections 5 and 6 of the contract. The resident is bound to the contract for the entire academic year. There is not a fall only contract, but there is a spring only contract that concludes at the same time as the academic year contract.

Eligibility Requirements

In order to live on campus, you must be an active student, as defined in Section 4 of the contract: “In order to be and remain eligible to live in on-campus housing, the Resident must be enrolled at Kansas State University. For avoidance of doubt, but without limiting other breaches, any failure to enroll or continue to be enrolled is a breach of this contract.” There is not a minimum credit hour requirement.

First Year Residency Requirement

To contribute to student success, first year students on Kansas State University’s Manhattan campus are required to live on campus during their first two semesters. Students may apply for an exemption to the policy. Additional information on eligible exemptions is available.

Cancelling Prior to Occupancy

If your housing plans change after you sign this contract, or you will no longer be attending Kansas State University, you need to cancel your contract. Contract cancellations prior to occupancy must be done on the Resident Portal.

Date of Cancellation Cancellation Fee
On or before June 1 prior to contract occupancy term $30 non-refundable contract processing fee
June 2 through first day of occupancy term $30 non-refundable contract processing fee plus $200 cancellation fee
Second day of occupancy term, but prior to check-in $30 non-refundable contract processing fee plus $200 cancellation fee AND $100 no-show fee

Cancellation after Occupancy Begins

There are financial implications to cancelling your contract early. Cancelling could result in up to a 50% buyout of the remaining days of the contract for early-termination. Please reference Section 18 and 19 of your contract regarding your specific cancellation reason. If a resident would like to move out of the residence halls after occupying the space and/or the start of the contract, they must complete the move-out process as detailed in Section 9 of your contract.

Move-out Process

If you are a first-year student, you are required to live in university housing due to the First-Year Residency Policy . There are some exemptions to this policy but an exemption must first be approved before you can move forward with early termination of your residence hall contract. You must submit the First-Year Exemption Form that correlates with your exemption along with appropriate documentation for your request to be reviewed. If approved, you will be contacted via your K-State email address with next steps.

To begin the residence hall contract cancellation process, please complete the request form at least 1-2 business days prior to your anticipated move out.

  1. Sign in to your Resident Portal
  2. Select "Edit Contract/Dining Dollars"
  3. Select "Request Contract Cancellation"
  4. Answer the questions and submit the request, then:
    • Schedule a cancellation consultation meeting (highly recommended)
        • The consultation meeting will be held via Zoom
        • After the consultation meeting, click the given link to accept terms of cancellation and financial implications
      OR
    • Forfeit the consultations (only available after normal business hours)
  5. Check-Out Process:
    1. Schedule your check-out appointment via the link provided in the cancellation request process
    2. Remove all of your personal belongings from your room
    3. Clean the side of the room you have been occupying including:
      • Wiping down furniture, shelves and drawers
      • Sweeping and/or vacuuming the floor
      • Removing all trash
    4. Turn in your keys and complete online paperwork with the staff member at your check-out appointment

Per the contract terms and conditions, not completing all of the steps above may result in a $75 improper check-out fee.

Meal Plans

All residence hall residents are required to have a meal plan, as defined in Section 16. Residents select their meal plan when submitting the contract and can change their selected meal plan until Sept. 15 for the fall semester and until Feb. 15 for the spring semester.

Changes can be made following the steps below:

  1. Sign into the Resident Portal
  2. Select the "Edit Contract/Dining Dollars" link under your contract information
  3. Select "Change Contract - Meal Plan/Dining Dollars/Break Housing" and select the meal plan you would like to change to
  4. Scroll down and select "Submit Contract Changes"

Please note: after June 30, changes requested will be processed within 5 business days and a confirmation email will be sent to you once our staff has completed the change.

University Break Housing

The contract does not include university break periods as defined in Section 6. A student can elect to add break housing to their contract for an additional fee up to the Monday before each break period.
Changes can be made by following the steps below:

  1. Sign into the Resident Portal
  2. Select the "Edit Contract/Dining Dollars" link under your contract information
  3. Select "Change Contract - Meal Plan/Dining Dollars/Break Housing" and select the breaks you would like to add or remove
  4. Scroll down and select "Submit Contract Changes"

Please note: After June 30, changes requested will be processed within 5 business days and a confirmation email will be sent to you once our staff has completed the change.