Residence Hall Contract FAQs
Welcome to the K-State Housing and Dining Services community!
Housing and Dining Services is a self-operated department with functional units responsible for dining services, residence life, apartment living (families, as well as single undergraduate, graduate and nontraditional students), facilities management, information systems and business operations. Residents, through their contracts, are the primary source of revenue for all departmental functions. Our department receives no state or federal funds.
Contract/Assignment Information
Transfer Information
Special Accommodations
Basic Policies
Resident's Room and Remodeling Information
What (and What Not) to Bring
Services
Safety and Security
Insurance
Conference Activity
Contract/Assignment Information
Your housing assignment is based on the date your contract and payment are received by Housing and Dining Services, the information provided on the contract and space availability. Final decisions on housing assignments are made by Housing and Dining Services Staff.
Assignment requests only indicate preferences. Although an attempt is made to accommodate all requests, there is no guarantee. The contract is not for a particular space or type of housing.
Assignments will be emailed to the resident’s K-State email address prior to the expected arrival date.
A nondisabled student occupying a room that may be needed for a student with a disability may be required to change rooms if there is a need to use the assigned room.
Transfer Information
If your initial location preference is not met, you may inquire about the transfer process by contacting Housing and Dining Services at housing@k-state.edu .
Transfers are made when space is available. Changing your residential space without permission from Housing and Dining Services staff is not permitted.
Special Accommodations
If you have a disability, chronic health condition or an assistance animal, it is important to contact the Student Access Center , which will facilitate all requests for special accommodations. A student requesting special accommodations is encouraged to schedule a tour before making any housing decisions. Housing and Dining Services will consult with the Student Access Center on all special accommodation requests.
Basic Policies
It is important that students understand what is expected of them while living on campus. Please take time to review the Residence Hall policies.
The primary right of each resident is to study and/or sleep within their residential space. This right supersedes the rights of guests or other individuals. Any resident who does not respect the rights of others is subject to disciplinary action.
A resident is expected to abide by all Housing and Dining Services and facility regulations, the K-State student life handbook and all university guidelines, including the K-State ID misuse policy. It is the responsibility of each resident to read the online and paper copy handbooks, which outline on-campus housing policies.
Smoking — View the university smoking policy .
Vehicles and Parking — A resident planning to park a vehicle on campus must purchase a parking permit. A resident with special parking needs should contact Parking Services .
Visitation — A resident may host (a) guest(s) anytime during a 24-hour period. The host is responsible for the actions of their guest(s). All guests must be registered (checked-in and checked-out) 24 hours a day, seven days a week through the community assistant (CA), Cool Cats or the front desk of each building. Residents hosting guests are required to remind their guests to be in possession of a form of identification at all times while in the residence hall. The host is also required to escort their guests at all times. The host must have permission from their roommate(s) before a guest(s) is permitted in the room. The rights of a resident take priority over those of a guest(s). A guest(s) of the same gender as the host may stay overnight for up to three consecutive nights provided the occupancy of the room does not exceed the number of beds/spaces in the room. It is the responsibility of a resident to notify staff of any policy violation.
Any violation(s) of the guest policy may be documented and may result in suspension of a resident's guest privileges.
Resident's Room and Remodeling Information
Rooms may be individualized, but modifications must comply with safety and fire codes and not damage any room surface or furniture. All furniture provided, including bed frames, bed ends and mattresses, must remain in the room. Housing and Dining Services and Kansas State University are not responsible for injury to the student, their family or guests which might result from use of the halls and/or dining centers.
Bringing your own loft is not permitted, as all halls provide loftable beds. The provided lofts can be set up in multiple ways, but they must be set up within the guidelines set by Housing and Dining Services. Safety bars must be in place if the bed is lofted. The lofts provided may not be altered. Examples of the bed frames in each hall are available on the Housing and Dining Services website.
Construction is not allowed in a resident's room. Elevated floors or other platforms are not allowed. Nothing can restrict the room exit, and a 36-inch minimum passageway to the door must be maintained. Nothing can be placed within 36 inches of the front of the heating/AC unit, sprinkler head or smoke detector.
Modifications to the electrical, lighting or mechanical systems are not allowed. Posting is allowed in a resident's room, but removable tape that does not mar walls, woodwork and ceilings must be used. Only push pins may be used on sheetrock walls. Any type of tape that pulls the paint or paper off may result in a damage charge. Residents may not use the following materials (please note that this is not an all-inclusive list): nails, screws, duct/cellophane tape, double-stick pads and poster putty. These materials cause damage and may result in repair costs to the resident. Damages to a room or its contents not recorded on the room condition card given to a student at check-in will be charged to the student and/or roommate(s).
What (and What Not) to Bring
A complete list of recommended items to bring — as well as items that are not allowed in campus housing facilities — can be found on the Move-In Webpage .
Services
We offer many services in our on-campus housing, including wired and wireless internet. Learn more about our services and other resources .
Safety and Security
Safety and security are a top priority for students living on campus.
Students are encouraged to lock their door and carry their room key and K-State ID card at all times.
Summer school housing facilities have appropriate fire protection equipment, including a smoke detector in each room and a general fire alarm system. Housing staff and emergency facilities management staff are available 24 hours a day to respond to the needs of residents. Wildcat Walk, a free campus-sponsored escort program, is available 24 hours a day and is recommended for residents who are walking on campus after dark.
Get more information about our safety and security measures .
Insurance
We encourage you to check your family’s homeowner and vehicle insurance policies to ensure you have appropriate coverage for your belongings while at K-State. Housing and Dining Services and Kansas State University are not responsible for loss of or damage to, from any cause, the student’s property or any person’s property.
Conference Activity
Conference participants may be staying in adjoining facilities during the summer. Residents are asked to respect the privacy of participants in other facilities and corridors.
Note: The university reserves the right to make changes at any time. Check with Housing and Dining Services to learn about changes that may have occurred after this FYI was published.